Registration Guidelines

Online Registration Form - REGISTER NOW

All participants are kindly recommended to register via the Online Registration Form. Please read the instructions on the website carefully.
To benefit from the reduced early registration fee, please process your registration before June 15, 2012.

Upon submitting the Registration Form, you will receive a PRN (Participant Registration Number) by e-mail which is to be included in payment details.

Please do not send any payments without PRN included in payment details. Such payments cannot be identiﬁed.

All participants are kindly requested to register in advance by completing and submitting the Registration Form with the appropriate fees.

Registration Fees

Please note that unpaid pre-registration will not be considered as a valid registration unless fully paid and confirmed. Pre-registration summary therefore can not be taken as a valid registration confirmation. Please make sure to pay your registration fee within the time frame for early or late registration.

Please note that authors of accepted abstract must be registered by July 15, 2012. If your Registration is not processed and fully paid by July 15, 2012 your abstract will not be included in the conference programme.

Pre-Conference Workshops Fees

1 half day	133 €
1 full day	242 €
2 half days	262 €
1 full day + 1 half day	375 €
2 full days	387 €

Conference Registration Fees

Fee	early	late	on-site
	until June 15, 2012	between June 15 - September 15, 2012	after September 15, 2012
Member	510 €	570 €	630 €
Member (lunch excluded ^#)	440 €	500 €	560 €
Institutional Member *	510 €	570 €	630 €
Institutional Member * (lunch excluded ^#)	440 €	500 €	560 €
New Member **	630 €	690 €	750 €
New Member ** (lunch excluded ^#)	560 €	620 €	680 €
Non Member	630 €	690 €	750 €
Non Member (lunch excluded ^#)	560 €	620 €	680 €
Member - Student^##	255 €	285 €	315 €
Non Member - Student	315 €	345 €	375 €
New Member - Student^###	317,5 €	347,5 €	377,5 €
One Day	230 €	250 €	300 €
Gala Dinner	70 €

* EES Institutional member representative – maximum of 5 representatives per insitutional member can profit from the discount;
** Together with 1 year EES membership. EES individual membership for 1 year is 125 € (membership fee is free of VAT surcharge);
EES Student membership fee for 1 year is 62,5 € (membership fee is free of VAT surcharge);

^# Please note that the reduced fee does not include lunches;
^## Only actual EES student members are eligible for this reduced fee
^### Student registration fee conditions listed below;

EC employees are authorized to ask for VAT exemption and therefore pay a registration fee free of VAT. (VAT exemption form downloadable here)

We are expecting to be able to offer bursary support to pay registration/ travel expenses for a limited no. of participants from developing countries. However preference will be given to those who are making some form of presentation. We are currently working on raising sufficient funding for the bursaries thus we would announce bursary opportunities later on together with the bursaries application criteria.
Please check the news section at the website.

EES Student membership conditions

The applicants interested in the Student membership category are kindly asked to provide the Conference Department (info@ees2012.org) with following information and documentation before subscribing the student fee:

Name and contact details of the applicant
Name of the University
Type and name of Study Program
Start of the Study Program
Duration of the Study Program
Contact person from the University, who can vouch for the student's status (reference)
Letter of recommendation or proof/certificate of the student status from the University (e.g. pdf copy of original inscription at a University or attestation by a professor)

Once all the conditions are met (the documentation is reviewed and approved by the EES) the applicant will be contacted by the EES Secretariat. If the application process was successful, the applicant will be asked to proceed with the online student registration fee.

Group discount

For groups of more than 5 people - 5 % and for group of 10 people - 10 % applies only for EARLY rates. For group registration please contact our secretariat at groups@ees2012.org.

Registration fees include:

Admission to programme sessions, exhibition and poster area
Conference bag, Final Programme, Abstract Book
Coffee breaks
Admission to ‘Get Together‘
Lunches (if not registered for the special fee)

All Participants need to re-confirm attendance of all functions in their Registration Form.

Confirmation

Upon receipt of the correct registration fee (clear of bank charges), each participant will receive a confirmation of registration. Please bring this confirmation to the Registration desk at the Finlandia Hall as proof of your registration. Confirmation will be sent upon receipt of payment. Please note that registration for the various tours and events will be confirmed upon payment on a “first come, first served” basis and numbers may be restricted.

Payment

All fees for the Conference registration should be paid in EUR (€), free of all bank charges

- either by credit card (Visa, Eurocard/Mastercard)

- or by bank transfer to

KOMERČNÍ BANKA a.s.
Bank Address: Na Příkopě 33,
114 07 Prague 1, Czech Republic
IBAN Number: CZ5901000000510903490207
BIC Code: KOMBCZPPXXX

Beneficiary: CZECH-IN s.r.o.- state clearly the participant‘s name and PRN (Participant’s Registration Number)
Please include PRN (personal registration number) as variable symbol to identify your payment. Please, forward a copy of the transfer stating the participant’s name. A full payment free of any bank charges must be received by CZECH-IN.
After September 1, 2012 you are kindly requested to make all payments by credit card exclusively or to register on-site. Payment by bank transfer will no longer be available by then.

Cancellation / Refund Policy

ll cancellations must be notified in writing (by mail, fax or e-mail) to the Conference Department according to the following conditions.
Please note cancellations received:

Until July 15, 2012 - € 40 will be withheld for administrative fees
From July 15, 2012 till August 15, 2012 - reimbursement of 50% of the fees paid
As of August 15, 2012 - no refund can be processed

Registrants may transfer their registration to a colleague at any time. In the case of a name change, a fee of € 30 will be charged. All registrations received at the Conference Department - CZECH-IN, by September 15, 2012 will be included in the list of participants.

Insurance

The registration fees do not include insurance of participants against accidents, sickness, cancellation, theft, property damage or loss. Participants are advised to take out adequate personal insurance.

Responsibility

The participant acknowledges that he/she has no right to lodge damage claims against the organisers should the holding of the Conference be hindered or prevented by unexpected political or economic events or generally by force majeure, or should the non-appearance of speakers or other reasons necessitate programme changes. With registration, the participant accepts this proviso.